Part-time Office Assistant, Office of Academic Affairs

Job Description:

Reporting to the Executive Coordinator for the Office of Academic Affairs, the Office Assistant supports a wide range of administrative activities for the Academic Affairs team.

Responsibilities & Essential Functions:

• Serve as front-line customer service representative including interacting with students, guests, and visitors and directing/redirecting issues and concerns as appropriate.
• Assist the Executive Coordinator in supporting the Vice President for Academic Affairs in the development and management of Academic Affairs initiatives and projects, events and activities, and the dissemination of unit and campus-wide communications and information.
• Assist in the coordination and participation in Academic Affairs-related meetings and events as required, including the preparation of agendas, materials, and logistical arrangements.
• Answer phones, log messages and direct calls to the appropriate department or individual.
• Field and redirect complex problems/issues/ complaints to appropriate Academic Affairs staff members and assist in resolution and troubleshooting, using discretion in handling confidential matters and documents.
• Process space use request forms for all Schools in the Academic Affairs division.
• Process vendor payments and maintain tracking and ordering of office supplies by utilizing the College's internal account system to include collection and compilation of receipts, vouchers, and expense reports for processing.
• Organize and prepare interview packets for faculty searches.
• In collaboration with the Executive Coordinator, participate in the development and implementation of process improvements and interoffice system enhancements.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Associate's degree required.
• 2 - 4 years of appropriate business experience.

Preferred Qualifications:

• Bachelor's degree preferred.

Knowledge, Skills, & Abilities:

• Proficient in Microsoft Word and Excel.
• Proficient with Google Workspace.
• Experience with Smartsheet.
• Experience with Banner and Finance Enterprise.
• Excellent customer service skills.
• Effective verbal, written and interpersonal skills.
• Demonstrated ability to use a high level of discretion, confidentiality, professionalism and customer service skills.
• Strong organizational and time management skills.
• Ability to take initiative, use sound judgment, and work effectively and professionally with varying levels of staff and constituents.
• Ability to support emerging and concurrent priorities, ongoing projects and activities, and demanding deadlines. Ability to assist in organizing, implementing and monitoring office/administrative procedures and systems.
• Ability to assist in conducting confidential and analytical research and synthesizing findings and results for compilation and reporting purposes.
• Ability to display detailed-driven focus.

Additional Information:

Review of applications will begin immediately until the position is filled. Successful completion of a background check is required for appointment to this position once an offer has been made.

Salary

Salary Range: $34.88 - $37.33 per hour; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Rate: $34.88 - $37.33 per hour with step increments per Salary Schedule 90, after 18 months of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 25 hours per week, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office. The physical requirement for this position will require constant sitting, occasional standing, occasional bending, frequent walking, and occasionally lifting 10 lbs. or less.

Application Instructions:

In order to considered for this position, please submit the following documents online:

• Resume
• Cover letter
• Unofficial transcript
• A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Office Associate.